Are our Procore projects worth anything to AI buyers, and how do we export them?

Your Procore RFIs, logs and change orders may interest AI buyers. As of October 2026, Polyshares names Procore itself; other providers name construction records. Project Archive and desktop Extracts export active projects, with different permission requirements.

Do AI buyers want what’s in our Procore projects?

Some do, mainly the records that show how a job’s problems were raised, priced and settled. Polyshares’ Procore guide (checked September 2026) says RFIs, submittals, daily logs, observations and punch lists “show how problems are raised and resolved on real job sites”. The construction page sets out which of those records your company wrote and which came from the architect, subcontractors or owner; that split decides what can go into scope.

Procore’s Project Archive tool lists 26 project tools it can export, among them RFIs, Submittals, Drawings, Specifications, Daily Log, Photos, Documents, Change Orders, Correspondence, Emails, Meetings and Punch List (Procore). Which ones your company has depends on what it bought. Procore charges an annual fee by product and Annual Construction Volume, with unlimited users and storage; its Field Productivity product is priced by full-time employees (pricing).

Three record types have their own pages: drawings and CAD, usually the design team’s; job photos, where faces and geotags need sorting; and project histories.

How far back does Procore keep our projects?

Its pricing page includes unlimited storage, which is a capacity statement rather than a promise that every record survives indefinitely. The recycle-bin guide says items moved there cannot be permanently removed. Project status affects exports; the subscription agreement sets the exit window.

Procore retention and export, by planChecked October 6, 2026

Procore retention and export, by plan. Checked October 6, 2026

	All plans (priced by product and Annual Construction Volume)
Default retention	Pricing includes unlimited storage, without a fixed live-record retention promise. At the customer’s request, Procore makes data available solely for retrieval for 30 days after the final subscription term; it may then delete it. Recycle-bin items cannot be permanently removed.[1, 2, 3] as of October 6, 2026
Visible vs retained	Inactive projects stay in Procore but are hidden by default in Portfolio, left out of Company Reports and limited to Drawings in the mobile apps. Neither Procore Extracts nor Project Archive exports them until they are set back to Active.[4, 5] as of October 6, 2026
Admin rights needed	A Project Archive needs 'Admin' on the project's Project Archive tool and at least 'Read Only' on each tool exported; archives are private to their creator except to project Directory Admins. Procore Extracts needs 'Admin' on each tool.[5, 6, 7, 8] as of October 6, 2026
Export method	Project Archive bundles selected tools from an active project into a ZIP, with an email notification and a 30-day download window. The separate Windows Procore Extracts app saves supported project records into local folders.[9, 7, 8] as of October 6, 2026
Export formats	Most items come out as PDFs; documents and photos keep their original file types. Tool lists such as RFIs export to CSV or PDF, and company reports to CSV, Excel or PDF.[9, 10, 11] as of October 6, 2026
Plan limits	Procore charges an annual fee per product, scaled to the company's Annual Construction Volume, with unlimited users and data storage; Field Productivity is priced per full-time employee. The tools a company has depend on the products it bought.[2] as of October 6, 2026

What Procore holds: RFIs and responses, Submittals, Drawings and specifications with revisions, Daily logs, Photos, Documents, Change events, change orders and contracts, Correspondence, emails and meetings, Observations, punch lists, inspections and incidents, Project directory.

Three details matter when retrieving old jobs:

• Closed jobs need reopening before export. Procore’s close-out steps are to extract the project, then set it to Inactive (Procore). An inactive project stays in Procore and its members can still open it, but “You cannot extract data from inactive projects using Procore Extracts”, and Project Archive exports active projects only. A project admin can set an old job back to Active, export it, and close it again.
• Deleted items are often still there. Several project tools, RFIs, Submittals, Photos and Documents among them, keep deleted items in a recycle bin the tool’s admins can open; Commitments, Meetings and Specifications items cannot be restored from it (Procore). Deleted drawings can still be viewed and downloaded (Procore).
• Leaving gives you 30 days. Procore’s Subscription and Services Agreement, effective July 20, 2026, makes data available at your request for 30 days after the final subscription term, solely to retrieve it; then Procore may delete it. Your signed Order may differ.

How do we export our Procore projects, and who has to do it?

Project by project, mostly as PDFs. Project Archive needs admin rights on the Archive tool plus access to the included tools; desktop Extracts needs admin rights on each extracted tool. Individual tools also export lists or files (as of October 2026):

Route	What comes out	Who can run it
Project Archive, in the browser (formerly Data Extracts 2.0)	Chosen tools from one active project in a ZIP: most items as PDFs, documents and photos in their own file types. The download expires after 30 days (Procore)	“Admin” on Project Archive and “Read Only” or higher on each included tool (Procore); archives are private to their maker, except to project Directory admins
Procore Extracts, a Windows app	Supported project records saved into folders on the computer (Procore)	“Admin” on each tool extracted
RFI list	CSV of the list, or PDF with all responses or official responses only (Procore)	“Read Only” or higher
Documents	Up to 5,000 files at a time; more through Procore Drive for Windows (Procore)	“Read Only” or higher
Photos	Several at once as a ZIP (Procore)	“Read Only” or higher
Daily logs	PDF, three months at most per export; longer ranges through Procore Extracts (Procore)	“Read Only” or higher
Company reports	CSV, Excel or PDF; single-tool report limits are 700,000 rows for CSV, 400,000 for Excel and 5,000 for PDF (Procore)	Users with access to the report

Project Archive’s defaults leave part of the record behind. Unless you change each setting, it takes only the current revision of drawings and specifications, only RFIs with an official response, and only daily logs marked Approved or Rejected (Procore). Superseded revisions and unanswered RFIs are part of how a job went, so decide on them first.

To size the result, Polyshares’ guide says to “report the total size of your Procore Extracts folders in GB” when documents, drawings and photos make up most of it. For the sample tool, unzip the download first, since it reads a .zip only as a Slack export. File dates can change in copying, so take a project’s years from a CSV log such as the RFI list.

What happens to records from people who left?

They stay, with the person’s name on them. Deactivating someone in the company Directory blocks their login and drops them from assignee lists, but activity and the state of open items are preserved; a Directory admin can reactivate the account. Removing someone from one project removes only their contact record there, and “All of the user’s past activities remain a permanent part of the project’s historical record”.

The unlimited-user pricing is separate from the history-preserving behavior above; Field Productivity has a per-FTE exception. A departed person’s name can remain in project activity, even when their login has been disabled. The sample tool replaces names in the CSV columns it recognizes, such as Created By or Assignee; what “anonymized” means covers what providers remove.

Who owns the data in our Procore account?

Your company does, as between you and Procore. The Subscription and Services Agreement, effective July 20, 2026, assigns Customer Data ownership to the customer as between the contracting parties, and defines it to include records submitted by authorized users. That settles ownership with Procore, not with the architect, subcontractors and owner your company invited onto each project; Procore’s self-service agreement (effective March 13, 2023) says owned “by Customer or its Authorized Users, as applicable”. What AIA contracts say about those parties’ work is on the construction page.

Procore keeps rights of its own: the same agreement licenses it to use Customer Data to provide, secure, develop and analyze its services, and to compile de-identified Aggregated Data, which Procore owns. Its AI Terms, effective July 1, 2026, make your AI inputs and outputs yours. Its AI product page says customer data is not used to train outside models such as ChatGPT, Claude or Gemini (checked October 2026). That statement concerns Procore’s use of the data; it is not a buyer’s licensing offer.

Which buyers say they take Procore or construction records?

Four meet the naming test, as of October 2026; only Polyshares names Procore. A provider qualifies here when its own pages name Procore or a specific construction record it holds, such as CAD files, progress photos or bids. An industry label alone does not qualify. FileYield operates a marketplace.

Provider	What it is	What its own pages name
Polyshares	Licenses directly	A Procore export guide (guide), with Procore under field operations (source)
Telegraph Lab (affiliated with this site)	Licenses directly	CAD among drive file formats (source)
Handshake AI	Licenses directly	AutoCAD among example sources; no industry named (source)
FileYield	Listing site; buys nothing itself	“construction progress photos” under images, “construction bids” under real estate and “CAD files” under manufacturing (source)

The project histories page covers providers naming general task and project records. A construction-sector label without a named record is a weaker signal, so it is not counted in this table.

Can a buyer connect to Procore instead of us exporting?

Usually through an app on Procore’s API, and Procore’s terms restrict AI use. The API Terms of Use, effective September 30, 2025 and linked from Procore’s developer site, say a commercially distributed app may not use API Data for AI training, fine-tuning or benchmarking, may not bulk export API Data unless an additional agreement with Procore allows it, and may not use one organization’s data to benefit another organization or a third party. Section 5.1 requires a separate written agreement for commercial distribution and states an exception for applications built for a single third party. In your account, a company Directory admin installs a data connection app and picks the projects it can reach (Procore).

Your own terms add a second limit. Procore’s Acceptable Use Policy, effective July 1, 2026, says customers and their users will not let anyone scrape, data mine or programmatically access the services without written permission. Project Archive and Procore Extracts are Procore’s own features, run by your admins.

Which terms reach a particular license is a question for your own lawyer; Is it legal to sell company emails and records? lists the documents to read. If a provider proposes connecting, ask whose app it is, whether it holds a Procore partner agreement, and whether an agreement with Procore covers bulk export and AI training. How much work is it? compares connecting with sending a copy.