Can we sell our HubSpot data to AI companies, and how do we export it?

HubSpot deal history interests AI buyers: eleven tracked providers name it as of October 2026. Record exports omit activities, and each deal property saves up to 20 revisions, so check both before describing your archive.

Do AI buyers want what is in our HubSpot?

Yes, when it records selling as it happened. Polyshares’ HubSpot guide, checked October 6, 2026, describes the sequence from first contact to the sale’s outcome, including logged emails, calls, meetings and notes. CRM records compares that history across systems. In HubSpot, check:

• Whether reps logged their work. Non-inline attachments on emails sent from HubSpot or logged with HubSpot Sales are added to the record automatically (HubSpot, updated December 22, 2025). Mail never logged stays in the mailbox, and a deal with stage changes but no activity shows what happened without showing why.
• How much property history is left. HubSpot saves up to 45 revisions per contact property and 20 per company, deal, ticket or custom object property, “including both those made within HubSpot and via API” (updated September 8, 2026). A property that an integration or workflow rewrites often can reach the cap, so export the stage, amount and close-date histories early.

In an agency, HubSpot can hold clients’ records beside the agency’s own; see marketing agencies.

How far back does our HubSpot keep records?

Property history has revision caps, deleted items have recovery windows, and a Super Admin can configure automatic deletion of inactive contacts. A current deal record does not guarantee its whole history is still available.

HubSpot retention and export, by planChecked October 6, 2026

HubSpot retention and export, by plan. Checked October 6, 2026

	All plans, including free tools	Starter	Professional	Enterprise
Default retention	Deleted CRM records and logged activities have recovery windows of up to 90 days. Permanent and GDPR-related record deletions bypass the recycle bin; they become unavailable to users immediately, although backend purging can take up to 30 days.[1, 2] as of October 6, 2026	–No entry recorded yet	–No entry recorded yet	–No entry recorded yet
Configured retention	A Super Admin can enable automatic deletion of inactive contacts. The configurable inactivity period defaults to 365 days; deleted contacts enter the recycle bin and become permanently deleted after 90 days.[3] as of October 6, 2026	–No entry recorded yet	–No entry recorded yet	–No entry recorded yet
Visible vs retained	A record shows each property's current value. Its history saves up to 45 revisions per contact property and 20 per company, deal, ticket or custom object property, counting changes made through the API.[4] as of October 6, 2026	–No entry recorded yet	–No entry recorded yet	–No entry recorded yet
Admin rights needed	Exporting records needs Export permission. Exporting a property's history needs CRM Export plus Edit All on that object, and exporting from the files tool needs Super Admin.[5, 4, 6] as of October 6, 2026	–No entry recorded yet	–No entry recorded yet	–No entry recorded yet
Export method	Records export one object at a time from that object's view, and HubSpot emails a download link that expires after 30 days. Calls and notes come out per contact, through activity reports or through the engagements API.[5, 7] as of October 6, 2026	A Super Admin can make a backup once a week under Settings > Data management > Backup & Restore: a .zip with a CSV per object, without associations or activity data, to download within 14 days.[8] as of October 6, 2026	Sales activity such as calls, emails and meetings can be reported in the custom report builder and exported with Export unsummarized data, by users with Create/own and Edit report permissions.[9, 10] as of October 6, 2026	A Super Admin can create a manual CRM backup once every 24 hours. It excludes associations and activity data; custom report-builder activity exports are available as on Professional.[8, 9] as of October 6, 2026
Export formats	CSV, XLS or XLSX. A CSV over 2MB arrives zipped, and exports over 1,000,000 rows (CSV, XLSX) or 65,535 rows (XLS) come as several files in a zip.[5] as of October 6, 2026	–No entry recorded yet	–No entry recorded yet	–No entry recorded yet
Plan limits	Up to 300 exports in a rolling 24 hours, and three at a time, on every plan.[5] as of October 6, 2026	The custom report builder requires Professional or Enterprise; it is not a Starter export route.[9] as of October 6, 2026	Manual CRM backups can be created once per week on Professional, as on Starter.[8] as of October 6, 2026	Enterprise can schedule recurring backups weekly or every two weeks, after creating at least one backup. This schedule differs from the 24-hour manual-backup allowance.[8] as of October 6, 2026

What HubSpot holds: Contacts and companies, Deals and pipelines, Tickets, Logged activities (emails, calls, meetings, notes, tasks), Conversations inbox, Attachments and files, Custom objects and products, Marketing content and form submissions, Users and owners.

The table leaves out three things:

• Whether the inactive-contacts switch has been on. It sits under Settings > Privacy & Consent > Privacy tools (HubSpot, updated January 21, 2026). If it ran, contacts it removed more than 90 days ago are gone, which can explain a gap in old contacts.
• Files run on a shorter clock. Deleted files can be restored for 30 days: “After which, the files will be permanently deleted.” (updated August 3, 2026).
• Subscription expiry and account termination differ. The Customer Terms, last modified September 16, 2026, generally continue Free Services when a paid tier expires, except termination for cause. Free Services can later be terminated for inactivity. Export what you want before ending the service; company closing covers the handoff.

How do we export our HubSpot data, and who has to do it?

Object by object, by a user with Export permission. Logged activities need their own route, and backups and file exports need a Super Admin. As of October 2026:

Records	How they come out	Who
Contacts, companies, deals, tickets, calls, custom objects	CRM > the object > a view > Export, with associations as columns (HubSpot, updated April 2, 2026); limits in the table above	Export permission
One property’s history across all records	Settings > Properties > More > Export property history (HubSpot)	CRM Export plus Edit All on the object
One contact with its emails, notes and associations	From the contact record (HubSpot, updated October 2, 2025)	Super Admin or CRM export
Activity data in bulk	A custom report with Export unsummarized data, on Professional or Enterprise (HubSpot, updated July 24, 2026); or the engagements API, which returns a logged email’s subject, body and headers (HubSpot)	Report permissions; the API falls under the Developer Terms (below)
CRM backup of the supported objects	Settings > Data management > Backup & Restore: manual backups weekly on Starter/Professional, every 24 hours on Enterprise; ZIP of CSVs downloadable for 14 days	Super Admin
Files tool	Content > Files > select > Export (ZIP) (HubSpot, updated August 3, 2026)	Super Admin
A record’s attachments	Select several on the record and download (HubSpot)	—

The backup covers contacts, companies, deals, tickets, custom objects, products, calls, conversations and tasks. It leaves out associations and activity, so a deal in it arrives without its contacts or emails; pair a record export that includes associations with one of the activity routes. Inbox conversations and marketing content are in HubSpot’s export guide (updated August 25, 2026).

For the sample tool, choose CSV. HubSpot zips any CSV over 2MB, and the tool reads only Slack .zip files, so unzip HubSpot’s and add the CSV files themselves. It recognizes a deal export by columns such as Deal Name, Deal Stage and Close Date, and a contact export by Contact owner and Lifecycle Stage beside name and email columns; its month counts use the detected date column, such as creation or close date. They do not reconstruct every deal’s stage changes.

What happens to former employees’ HubSpot records?

Logged emails and notes remain when a user is removed, and their former records can show Deactivated/Removed with their email address until reassigned. HubSpot retains a deactivated user’s profile and associated data for reporting and forecasting. There are exceptions for other assets: their scheduling pages are deleted (HubSpot, August 3, 2026).

• Their logged history ends when they leave. Deactivation disconnects their individual work email, and “They’ll be unable to log new emails to the CRM.” Anything a rep never logged is not in HubSpot but in their mailbox, which may have its own deadline; see former employees’ mailboxes.
• Their name stays on the records. The sample tool replaces owner columns with labels such as Person 01, and what “anonymized” means covers what providers say they remove.

Which buyers say they take HubSpot data?

Eleven of the 25 providers Data Licensing Report tracks name HubSpot on their own pages, and six more name CRM records without it (October 2026). Every provider, Telegraph Lab (affiliated with this site) included, faces the same test: its own pages must name HubSpot or CRM records. The table distinguishes introducers and the marketplace from direct licensees and the licensing agent.

Provider	What it is	Where its pages name HubSpot
Avelence	Introducer; does not buy data	Under “CRM, sales & support” (source)
Corpus	Licenses directly	Among its systems, beside “CRM notes” (source)
DataVendor (HUD)	Marketplace; buys nothing	A connector marked coming soon (source)
License My Data	Introducer	“Salesforce, HubSpot, Zendesk and other customer systems”
Miro Advisory	Introducer; does not buy data	Under “CRM & sales” (source)
Nyne	Licenses directly	Among business platforms (source)
Polyshares	Licenses directly	A HubSpot export guide (guide)
Scale AI	Licenses directly	Among business platforms (source)
Sell My Business Data	Introducer	Under operating records (source)
Telegraph Lab	Licenses directly	Under operating records; “CRM exports” under business software (source)
Troveo	Licensing agent	Under “CRM, sales & support” (source)

Six more mention CRM records without naming HubSpot: Appen (CRM and sales), Mercor (Salesforce records), micro1 (CRM data), Replay (CRM data), Scrimdata (CRMs) and FileYield, a listing service describing CRM notes. Their CRM mentions do not establish HubSpot support.

Eight fall outside that test: Handshake AI names ServiceTitan without explicitly naming CRM; Sunset describes customer-list asset sales; LH2 AI Labs shows Salesforce as a rebuilt product environment; Defined.ai gives general sales-data examples. Google’s Content Offer Pilot, idler, SimpleClosure and Turing do not name CRM or HubSpot on the checked program pages. CRM records compares all 25.

Can a buyer connect to our HubSpot instead of us exporting?

A connection is technically possible, but the Developer Terms, last modified May 4, 2026, restrict AI training with data obtained through HubSpot’s APIs, SDKs or MCP servers. The exception is a model trained solely on one customer’s data, with express permission, exclusively for that customer; it cannot benefit other customers or broader models.

The terms also limit storage to reasonable, lawful periods needed for the app and require express permission before sharing customer data with third parties. The Acceptable Use Policy, last modified September 16, 2026, bars automated systems making more requests than a person reasonably could with a browser, including scraping or harvesting.

An export from HubSpot’s own interface follows a different route from an app reading its API. The Customer Terms recognize your ownership of Customer Data; ownership alone does not resolve the proposed license. Ask a provider which route it uses and which terms cover that use. Is it legal? explains the documents; How much work is it? compares connecting with sending a copy.

Is HubSpot already training AI on our data?

HubSpot may use Customer Data for its own AI features under the Customer Terms. Its AI training article, updated September 8, 2026, says training is on by default; Super Admins can turn it off under Settings > Account management > AI > Access. Accounts with Sensitive Data enabled are automatically opted out and cannot opt in. Opting out affects future training, not data already used in trained models.

Some models use one account’s data; others train across accounts. HubSpot says its third-party AI service providers cannot train on customer data. The guide sets out the steps for a separate license.